The community association industry is in the midst of what is commonly known as “meeting season.”
Traditionally, annual meetings for HOAs are held near the end or at the beginning of the calendar year. Every year questions arise on annual meeting procedures. Many questions revolve around the issues of proxy forms and ballots – often confused.Proxy form: This is used by an owner who cannot attend the meeting in person, but still wants to cast a vote. It is a document signed by a property owner by which he or she gives another person (who will be at the meeting) the authority to cast the owner’s votes on whatever issues arise. Most HOAs send proxy forms out to owners along with the Notice of Meeting.