Tag Archives: hold

Meeting Moment – Tips for smoother meetings

Your upcoming annual homeowners’ meeting is likely to be lively. A number of homeowners plan to collect proxies, and a bylaws amendment and a budget issue are on the agenda. As the president, you’re worried about how much time it will take during the meeting to hold votes on these issues:

Will...

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Can we Change our Annual Meeting Date?

By Mike Huntermike_hunter

Attorney Michael Hunter specializes in community and condominium association law for the firm of Horack Talley

Question: Our covenants, conditions and restrictions say that the annual meeting is to be held the first Saturday in October. However our meetings have never been held on that day, due to the fact the board members have never been available that date – even with changing members through the years. Our management company advised that as long as the meeting is held reasonably around that date, and notice is sent properly according to the rules, then the actual date of the meeting doesn’t have to be on the first Saturday of October.

A few homeowners have balked at the Saturday meeting date: They’d rather not waste a Saturday with a HOA meeting. Is the board required to have the meeting on the first Saturday of October, as bylaws require?

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Conducting Meetings

It’s the monthly board meeting, and you’re meeting in the kitchen of the president’s home. The first item on the agenda? Chaos. As the secretary reviews the minutes, Little Jimmy, the president’s three-year-old son, bangs a drum and parades around the table. Older son Joey fights with his sister over the television, which is only slightly louder than an Apollo moon launch. Freida, the treasurer, continually leaves the table to grab doughnuts, while Fred, a homeowner whose voice is actually louder than the TV, lobbies for approval of his Brady Bunch garden gnomes. With each interruption, the discussion strays to new and unrelated topics–when Freida explains the relationship between pet problems and UFO abductions, the president searches for the agenda, which, unfortunately, was eaten by the dog. Finally, after four hours and 16 minutes, the meeting adjourns, due to a lack of additional doughnuts.

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