Often some of the most challenging questions a chair must handle during an annual meeting come from members of the “opposition” who don’t believe the board is being fair to them, and who are afraid their rights will be violated by something that happens at a meeting. When owners take this type of concern to an extreme, they may appear to be conspiracy theorists, convinced that the board and manager are conspiring to deprive them of their rights.
Want to ensure your next election goes smoothly? Just follow these 11 steps.
The annual meeting was one that homeowners in the Long Beach, Calif., community wouldn’t soon forget – and not for good reasons. Registration alone took more than an hour. Homeowner’s didn’t know where to sign in. Ballots were distributed to residents who had already voted by mail. Out of frustration, some people began screaming at the board.
How can you tell an experienced meeting chair from an inexperienced chair before the meeting is even called to order? There are lots of ways, but one key indicator of an experienced chair is such individual has a copy of the organization’s bylaws close at hand. Why? What is in that formal, bureaucratic document that might help someone preside over a homeowner meeting?
Your upcoming annual homeowners’ meeting is likely to be lively. A number of homeowners plan to collect proxies, and a bylaws amendment and a budget issue are on the agenda. As the president, you’re worried about how much time it will take during the meeting to hold votes on these issues: